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Benefits of an Access Control System

Security is an absolute priority for companies of all sizes. If you deal with sensitive data or costly equipment, securing your company’s assets is vital to the success of your business. If you have 10, or 10,000 employees access control systems allows or blocks access to your employees and allow them to move where they want to go.

Access control systems will help your employees, help you save money and ensure that your workplace is safe. It doesn’t matter if you’re a company owner looking at the advantages and disadvantages of access control systems, or an administrator seeking reasons to invest in one, this article has the answer.

What is the definition of an Access Control System and How Does it Function?

Access control systems allow or blocks access to a structure, room, or other space. It’s an electronic type of physical security that controls who is granted access to an area at a certain date and time.

The User Experience

An employee who wishes to access a controlled facility must show their credentials. Credentials may be physical, like an access control key card or digital, like data stored on a mobile device. An individual makes an unlock request to the card reader that then transmits the data through the Access Control Unit, then authorizes the user, and causes the door to open.

Systems Manager: The Experience

For administrative purposes the access control system includes a dashboard for management or portal. The portal lets the office administrator, manager of IT, or security directors to define who has access to the premises and at what times. Managers can set up configurations based on shifts and times of the day, employee’s rank , job title, and much more. This program could also comprise an element of physical form, such as the card-programming machine.

The System Infrastructure

The foundation of the access control system comprises electronic locks, card readers and door status monitoring for traffic, and request to leave devices, all of which report directly to the control panel, and the server.

Electric locks Fail safe locks that will lock when power is supplied as well as fail secure locks that will unlock when provided with power. These locks are essential for doors located on the route to escape from fire. Also, failure secure doors work ideal for rooms that must be secured from a power outage like offices for IT. Fail secure doors require push bars to allow users to leave but not return in the event in the event of an emergency.
Access control panel The control panel typically set up in a secure area like an IT space or electrical closet. When credentials of a person are checked and the result is transmitted to the control panel, that then transmits an authorization to open the door.
Access control servers: This server keeps the data of the access control system and authorizations. This system determines if it is safe to unlock the door to a particular user, and records data about who is allowed in and when. Servers are usually located in a computer that is dedicated to the task in a cloud-based system or within the reader inside the reader.

Who uses Access Control Systems?

A system for access control simplifies security in numerous ways. Therefore, any person who has security requirements can benefit by an access-control system. In a typical office space that is rented out the landlord is responsible for access for the office while tenants are responsible for the access control of their spaces. There are many sectors that benefit access control, for instance:


Healthcare professionals employ access control systems to comply with HIPPA guidelines for health data security. Insurance companies, doctor’s offices and hospitals too safeguard patients using security systems for access. Access control systems are able to safeguard IT rooms, or racks of equipment from unauthorised access as well as help to keep information safe. They can also protect physical documents, examination rooms and equipment such as MRI machines.

If you are storing chemicals or biomedical waste access control systems are able to keep untrained persons from being hurt.


For state and local governments security is a top priority. Buildings of government are the subject of homeland security rules which could mean limiting access. Access control systems are able to verify employees’ identities and restrict access to specific departments, confidential information and other information, while allowing the accessibility of other areas to the public.


Any company that processes and accepts credit cards must comply with PCI credit card regulations. Access control systems restrict users’ access to the IT room as well as servers. They are able to track who has access to certain information and when to protect the data.


Universities, particularly those that have large campuses, are equipped with multi-location security requirements. Systems for controlling access makes managing access effortless. Access control systems can ensure that students are kept out of parking spaces for faculty, keep unauthorized people out of dorms and much more. If you own costly computers or lab equipment access control systems could be programmed to make sure only students who have been registered for the corresponding courses are able to access these areas.

Worship Centers

In spiritual and sanctuaries which are open to all it is difficult to balance accessibility and security. can be a challenge. Access control is a breeze by keeping doors open during services , and closed at other time. Synagogues, temples, churches and mosques are able to track employees’ movement and movements. They are also able to keep places like daycare centers, schools and offices secure , while making sure that the other spaces open to everyone.

Small and Medium-Sized Business

Access control and key cards systems are designed for many more companies than those which employ many thousands. Small and medium-sized companies benefit from having access control systems as well. Access control can be scalable which means that small-sized businesses can find solutions with their budget and size.

A good security system for access control will be simple to use, which means you will be able to protect your business with no background in security or technology.